Environmental and safety files - how you store them...
Our firm has talked to numerous regulators (both with EPA & OSHA) about storing files "electronically" on a computer or tablet and it is always the same answer: YES.
We cannot deny being in the 21st century and the technology that we use everyday to make our lives easier. The only caveat that we have come across are some regulators want managers to be able to print the document. Normally, regulators are targeting something that they want to see anyway (and generally it is not the whole plan for your site).
Wouldn't the ultimate idea be to send an email with the attachments? You know, save the trees and what not....
We use to make 3-ring binders that would get old and eventually fall apart, OR get lost when a plant moved, OR was scavenged for the binder to be used elsewhere.
To place things in better perspective for you compare the situation to a bank - if the computer at the bank is down you are not going to get your money out. Therefore, most companies use computers and the vast majority have an internet connection so there is a window to our online server.
Our app also makes things easily accessible for our clients. You can locate us in the Apple or Google store, just search for: EHS Apex